Some people prefer to keep Outlook folders to their own ideal, with a classification of e-mail messages accurately and stored in a folder structure of logical small. But most of us don’t as well, so it has provided Microsoft tools to help prevent fraud emails. One of these tools is a tool to organize the conversation is a well-known little-known Conversation Cleanup tool, which you move or delete e-mails repeated the conversation. Here’s how to do this in the next lines.
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You can run the cleanup tool and clear conversations conversation one folder or one folder or all its subfolders. Therefore, it searches for e-mail messages redundant, which means those that are fully included in another message in the conversation. Then deletes it (by default) or save these emails to another folder, based on the way you set it up.
First, you will need to adjust the parameters to regulate the conversation through the following:
- Directed to the file
- Then options
- Then mail
- Then scroll down to the section “consider the conversation” Conversation Clean Up.
By default, “consider the conversation” to delete the items, but if you want to move the recurring items to a folder instead, you can click ” Browse ” and select the folder you want to transfer it to him. This is useful if you want to check again yourself to the messages that you find the cleaning tool really necessary. Think the tool “organizing conversations” reliable in our experience, but sometimes there is no substitute for checking things yourself.
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You can probably leave the default options of the other as is because it looks a lot of knowledge as well, but if your situation or your preferences are different, you can modify them as you see fit. Then after you get the settings the way you want, then clicking on “OK” to return to Outlook.
Now, you need to open the tool from the tab “home page”, then click the button “look up”. It will give you the dropdown option to organize the conversation currently identified in the whole folder or the whole folder and all subfolders.
You can also access this menu through the following steps:
- What click folder Folder
- Clean up sewage Clean Up Folder if you don’t need to the option of “consider the conversation” Clean Up Conversation.
We’ll go with the “Clean Up Folder” in the current time, but the process is the same whether you clean a conversation or folder or folder and subfolders. Given the option of one-click a one-click option, you can always right-click a folder in the navigation pane the Navigation pane and select “Clean Up Folder”.
In the first time you run this tool, you will be warning gives you the option to change the settings or run the tool or cancel the operation.
And if you want to run the tool without seeing this warning pop-up, enable the option “do not show this message again”.
Click on the “clean folder” Clean Up Folder to run the tool (if you turn on the option “do not show this message again”, it is this time onwards, the tool will run once identified). When you run the tool, which can take some time if you’re running for the first time in a folder contains a lot of messages, you will notice appears the situation in the ribbon at the bottom of Outlook.
As you continue to use Outlook While it is running. Once the disappearance of the notice case, the ends of the tool. But it won’t tell you that it is over – where has the tool is designed to work in the background to help you, not bombard you with messages from time to time – but it will tell you what if you can’t find any messages to implement them.
That’s all there is to it. When we run this tool on a folder containing 2487 e-mail messages, you’ve found a 502 message can be deleted. It was more than five e-mails in this area redundant, so they are a useful tool for the tool you use if you had you ran out of space or you are tired of going into a lot of conversations.
How to use the tool to organize the conversation in Outlook